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Finance Overview

The finance module is all about donor management. It provides easy ways to manage contributions (offering, pledges, tithe, welfare and donations) received from members. It also gives you the ability to capture simple expenses made by the church.

It is important to be aware that the financial module is not a form of accounting or payroll software. It is a donor management system. It is used predominantly for tracking givings, pledges and simple expenses in your church.

Funds

A Fund in ChurchOffice refers to all sources of income received by the church. For easy capturing, funds are categorized into three.

  • General Fund: This category is for funds received by the church for which there is no need to capture the details of the member giving the money. These are funds like offering/offertory.
  • Pledge Fund: This category records payments from members and track how much they pledged and how much have been redeemed.
  • Contribution Fund: This category records payments from members who make recurring payments. It differs from pledge fund in that you do not track how much they have pledged and how much they redeemed. Examples of such funds are tithe and welfare.
  • Donation Fund: This category records payments from individuals who make a onetime payment.

Add Fund Account

To add a fund account:

  1. Navigate to “Drop container > Finance”
  2. Select “Funds” from the menu bar.
  3. Click on “Add Fund” button.
  4. Fill in the details as required.
    • Parent Fund Field. Funds can be nested, choosing a parent fund will cause this fund to be a child of the parent fund
    • Type Field: Select the type of fund from the dropdown list. See General Fund, Contribution Fund, Pledge Fund
  5. Click on the “Ok” button. The new fund you just created will be added to the Fund List.

Edit Fund Account

To edit a fund account:

  1. Navigate to “Drop container > Finance”
  2. Select “Funds” from the menu bar.
  3. On the row corresponding to the fund you want to delete, click on the action button at the far right.
  4. Fill in the details as required.
    • Parent Fund Field. Funds can be nested, choosing a parent fund will cause this fund to be a child of the parent fund
    • Type Field: Select the type of fund from the dropdown list. See General Fund, Contribution Fund, Pledge Fund. Note: The type of fund cannot be changed if you have added transactions to this fund.
  5. Click on the “Ok” button. The edited fund will be saved.