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Attendance Category

Attendance category helps structure attendance taken. It helps churches categorise their members into identifiable groups that they want to take attendance for.

Add Attendance Category

To add attendance category,

  1. Navigate to “Drop container > Register”
  2. Select “Attendance Category” from the Settings menu.
  3. Click on “Add Attendance Category” button
  4. Complete the fields as required
  5. Click on the Save button.

Edit Attendance Category

To edit attendance category,

  1. Navigate to “Drop container > Register”
  2. Select “Attendance Category” from the Settings menu.
  3. From the Attendance Category List page, click the action button on the record you want to edit.
  4. Select the “Edit” item from the dropdown list.
  5. Edit as required.
  6. Click on the “Ok” button. The edited attendance category will be saved.

Delete Attendance Category

To delete an attendance category,

  1. From the Attendance Category List, click the action button on the record you want to delete
  2. Select the “Delete” item from the dropdown list.
  3. Confirm that you want to delete the record by clicking the “Ok” button. The record will be deleted.

Programmes

The Programme module allows you to create, maintain and add church programmes.

Add Programme

To add a Programme,

  1. Navigate to “Drop container > Register”
  2. Select “Programme” from the Settings menu.
  3. Click on “Add Programme” button
  4. Complete the fields as required
  5. Click on the Save button. The new Programme you just created will be added to the programme list.

Edit Programme

To edit a Programme,

  1. Navigate to “Drop container > Register”
  2. Select “Programme” from the Settings menu.
  3. From the Programme List page, click the action button on the record you want to edit.
  4. Select the “Edit” item from the dropdown list.
  5. Edit as required.
  6. Click on the “Ok” button. The edited programme will be saved.

Delete Programme

To delete a Programme,

  1. From the Programme List, click the action button on the record you want to delete
  2. Select the “Delete” item from the dropdown list.
  3. Confirm that you want to delete the record by clicking the “Ok” button. The record will be deleted.

Adding Attendance Records

Add Attendance

To add attendance record:

  1. Navigate to “Drop container > Register”
  2. Select “Attendance” from the menu bar. You can then select Adult (for adult records)/Youth (for youth records)/Children (for children records)
  3. Click on “Take Attendance” button.
  4. Complete the fields as required:
    • Under the Categories, select a category and enter the total count. Click on the “More” button to add additional category.
  5. Click on “Ok” button to add the attendance record.

Edit Church Attendance

To edit attendance record:

  1. Navigate to “Drop container > Register”
  2. Select “Attendance” from the menu bar. You can then select Adult (for adult records)/Youth (for youth records)/Children (for children records)
  3. On the row corresponding to the attendance record you want to delete, click on the action button at the far right. Select “Update” from the dropdown list.
  4. Edit the fields as required
  5. Click on the “Ok” button to save the edited attendance record.

Delete Church Attendance

To delete an attendance record:

  1. Navigate to “Drop container > Register”
  2. Select “Attendance” from the menu bar. You can then select Adult (for adult records)/Youth (for youth records)/Children (for children records)
  3. On the row corresponding to the attendance record you want to delete, click on the action button at the far right. Select “Delete” from the dropdown list.
  4. Confirm that you want to delete the attendance record by pressing the “Ok” button.

Attendance Overview

The Attendance submodule is used to take attendance for programmes and also check in members.
Before actual attendance can be taken, we would have to set up the following.

  1. Create the various attendance categories – This specifies the categories of members you would like to take total count. See Attendance Category
  2. Create various church programmes where attendance will be taken. See Programmes

Adult Groups

The adult groups sub-module houses the groups in the adult section of your church.

Add Group

To add a group:

  1. Navigate to “Drop Container > Groups”
  2. Select “Adult” from the menu bar.
  3. Click on “Add Group” button
  4. Complete the fields as required
    • Enter the name of the group
    • Enter a description for the group
  5. Click on the “Ok” button. The new group you just created will be added to the Group List.

Editing Group

To edit a Group:

  1. Navigate to “Drop container > Groups”
  2. Select “Adult” from the menu bar.
  3. Click the action button on the row corresponding to the group you want to edit. Select “Update” from the dropdown list.
  4. Edit the fields as required
  5. Click on the “Ok” button to save the edited group.

Delete Group

To delete a Group:

  1. Navigate to “Drop container > Groups”
  2. Select “Adult” from the menu bar.
  3. Click the action button on the row corresponding to the group you want to delete Select “Delete” from the dropdown menu.
  4. Confirm that you want to delete the group.

Adding Group Members

You can add members to a group in bulk or in singles. To add members to a group

  1. Navigate to “Drop container > Groups”
  2. Select “Adult” from the menu bar.
  3. Click the group name corresponding to the group you would like to add members.

When adding a single member;

  1. Click on “Add Member” button.
  2. Type the name of the person you want to add to the group
  3. Enter the person’s position in the group
  4. Select the current status in the group
  5. Select the role in the group. Group administrators can enter group attendance when they login to the browser
  6. Select the date the person joined the group
  7. Click “Ok” to add the person

When adding members in bulk to a group;

  1. Click on “Add Members”.
  2. The list of adult members who are currently not part of te group will be displayed.
  3. Check the members you want to be part of the group.
  4. Click on “Save” button to add them to the group

Delete a member from a group

To delete a member from a group:

  1. Navigate to “Drop container > Groups”
  2. Select “Adult” from the menu bar.
  3. Click on the name of the group you want to delete a member from
  4. The list of members in the group will be displayed.
  5. Click the Dropdown button beside the details of the member you want to delete from the group.
  6. Choose “Delete” from the dropdown list to delete the member

Groups Overview

This module is used to organize groups within your church. Before any member can be added to a group, the group must exist.
Church Manager app gives you the ability to create groups for adults, youth and children members.

Visitors’ Status

The visitors’ status module allows you to create, maintain and add statuses of visitors to your church.

Add Visitors’ Status

To add visitors’ status,

  1. Navigate to “Drop container > Membership”
  2. Select “Settings > Visitors’ Status” from the menu bar.
  3. Click on “Add Visitors’ Status” button
  4. Complete the fields as required
  5. Click on the Save button. The new visitors’ status you just created will be added to the visitors’ status list.

Edit Visitors’ Status

To edit a visitors’ status,

  1. Navigate to “Drop container > Membership”
  2. Select “Settings > Visitors’ Status” from the menu bar.
  3. From the visitors’ status List page, click the action button on the record you want to edit.
  4. Select the “Edit” item from the dropdown list.
  5. Edit as required.
  6. Click on the “Ok” button. The edited visitors’ status will be saved.

Delete Visitors’ Status

To delete visitors’ status,

  1. From the visitors’ status List, click the action button on the record you want to delete
  2. Select the “Delete” item from the dropdown list.
  3. Confirm that you want to delete the record by clicking the “Ok” button. The record will be deleted.

Members’ Status

The Member Status module allows you to create, maintain and add member’s statuses.

Add Member’s Status

To add member’s status,

  1. Navigate to Drop container > Membership
  2. Select Settings > Member’s Status from the menu bar.
  3. Click on Add Member’s Status button
  4. Complete the fields as required
  5. Click on the Save button.

Edit Member’s Status

To edit a member’s,

  1. Navigate to Drop container > Membership
  2. Select Settings > Member’s Status from the menu bar.
  3. From the member’s status List page, click the action button on the record you want to edit.
  4. Select the Update item from the dropdown list.
  5. Edit as required.
  6. Click on the “Ok” button.

Delete Member’s Status

To delete member’s status,

  1. From the member’s status List, click the action button on the record you want to delete
  2. Select the “Delete” item from the dropdown list.
  3. Confirm that you want to delete the record by clicking the “Ok” button. The record will be deleted.

Children Membership Management

The children category represents members of the church who can be classified as youth. This is a sub-module you can use to manage the children in your church.

Adding a Child

To add an child:

  1. Navigate to “Drop container > Membership”
  2. Select “Children” from the menu bar.
  3. Click on Add a Child button.
  4. Enter the details of the child.
    • Type the name of the family that the member belongs to. If the family does not exist, click on “Add Family” button to enter the details of the child’s family.
  5. Click on the OK button

Alternatively, if the child already has a parent in the system, go to the adult section and search for the parents. Then select add youth and fill the details.

Editing a Child

To edit an child member:

  1. Navigate to “Drop container > Membership”
  2. Select “Children” from the menu bar.
  3. Click the “more button” on the right of the row the with the specific child
  4. Select the “Edit” item from the dropdown options.
  5. Edit the person’s details
  6. Click on the OK button

Deleting a Child

To delete a child:

  1. Navigate to “Drop container > Membership”
  2. Select “Children” from the menu bar.
  3. From the list of children, click the button on the right of the row the with the specific child
  4. Select the “Delete” item from the dropdown options.

Youth Membership Management

The youth category represents members of the church who can be classified as youth. This is a sub-module you can use to manage the youth in your church.

Adding Youth

To add a youth:

  1. Navigate to “Drop container > Membership”
  2. Select “Youth” from the menu bar.
  3. Click on Add a Youth button.
  4. Enter the details of the youth.
    • Type the name of the family that the member belongs to. If the family does not exist, click on “Add Family” button to enter the details of the member’s family.
  5. Click on the OK button

Alternatively, if the youth already has a parent in the system, go to the adult section and search for the parents. Then select add youth and fill the details.

Editing Youth

To edit an adult member:

  1. Navigate to “Drop container > Membership”
  2. Select “Youth” from the menu bar.
  3. On the row corresponding to the youth you want to edit, click on the action button at the far right.
  4. Select the “Update” item from the dropdown options.
  5. Edit the person’s details
  6. Click on the OK button

Deleting Youth

To delete an adult member:

  1. Navigate to “Drop container > Membership”
  2. Select “Youth” from the menu bar.
  3. From the list of youth members, On the row corresponding to the youth you want to delete, click on the action button at the far right.
  4. Select the “Delete” item from the dropdown options.